IEEE International Black Sea Conference on Communications and Networking
24–27 June 2024 // Tbilisi, Georgia

Travel Grants

We currently have two grants available: Comsoc Conference Travel Grant and ComSoc Student Travel Grant. Please see the details of each one below. 

COMSOC CONFERENCE TRAVEL GRANTS

The ComSoc Conference Travel Grants (CTG) are a newly established IEEE ComSoc grants program, which aims at providing partial financial support for participation in IEEE ComSoc conferences. The requirements for eligibility to the CTG are:

  • Applicant must be a ComSoc member
  • He/she must be a conference participant
  • Unable to obtain sufficient substantial funding from  own institution or other sources, and forced to cover most of or all the associated expenses with own funds

Priority will be given to:

  • Authors of the Specific Conference Papers
  • Presenters of accepted talks
  • Those residing in a country with a low Gross Domestic Product (GDP) per capita

A committee of volunteers will be appointed for each selected event to  gather and evaluate requests for support, based on the following agreed rules:

The candidate will make a request for financial support by giving the reason for the trip and with detailed estimation of traveling costs and  why  he/she cannot obtain such funding. The candidate will indicate his/her financial shortcomings.

Documents to be provided:

  1. short CV
  2. country of residence and country of birth
  3. ComSoc member number
  4. accepted paper number (if any)

Any non-compliant request will not be considered. Ranking of the candidates will be done in this order of descending priority:

1) GDP per capita of the country of residence/work

2) distance of the country of residence/work from the conference venue

3) paper/talk review evaluation

CTG will be paid as reibursement after the confernce and only if the goal of the request is achieved. A recipient of CTG cannot accumulate any other ComSoc Grants for the specific conference. Payment will only be made to grant recipients who submit the expense report (with receipts) within 45 days after the conference. More details will be provided to the recipients who are selected to receive a ComSoc Travel Grant.

Depending on the number of eligible candidates, each conference travel grant at IEEE BlackSeaCom 2024 will have a maximum value of US$500.00.

Non-Discrimination:

IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by IEEE policy and/or applicable laws. For more information on the IEEE policy visit here.

 

Apply for BlackSeaCom 2024 Conference Travel Grant

 

COMSOC STUDENT TRAVEL GRANTS

IEEE BlackSeaCom 2024 offers a limited number of student travel grants (STG) to the students who registered and co-authored an accepted paper, on a competition basis. Each award is subject to travel reimbursement.

Applicant Eligibility:

  1. The student applicant must be a current student member of the IEEE Communications Society.
  2. The student applicant must be a co-author of an accepted paper in IEEE BlackSeaCom 2024 and present it at the conference in person.
  3. The student applicant must be a full-time student registered toward a Bachelor’s, Masters’, or PhD degree in computer science, engineering, or a related field in a college or university when submitting their applications.
  4. During the expense reimbursement stage, the student applicant must show proof of having registered to attend the IEEE BlackSeaCom 2024 conference.

A student who is awarded a student grant must register, attend and present the paper at the conference. Payment will only be made to grant recipients who submit the expense report (with receipts) within 45 days after the conference. More details will be provided to the students who are selected to receive a ComSoc Student Travel Grant. 

We encourage participation from underrepresented groups and diverse institutions across all geographical regions. Women, minorities, beginning graduate students, and first-time conference attendees, are especially encouraged to apply.

How to Apply:

Please have the following materials ready:

  • IEEE ComSoc Student Membership Number. Applicants must be current Student Members of the IEEE Communications Society (not just IEEE student members) at the time they apply for the grant.
  • Student’s up-to-date CV / Resume. This document should include citizenship and study level (undergraduate or graduate); the document may include ethnicity and gender (optional, used to broaden the participation of under-represented students).
  • Advisor Supporting Letter. This is a reference letter from the student’s advisor. Supporting letter from the student's advisor. We ask that the advisor confirms that the student has full-time status and is in good academic standing at the given institution.
  • Student Statement Letter. A half to one-page letter from the student should include the following information: (1) A brief summary of research interests and accomplishments to date (students should demonstrate a serious interest in networking, through their coursework and projects). (2) A statement on the purpose of attending the conference.
  • Conference Registration Confirmation Number. Applicants must register to attend the conference. If you have already registered, have your registration confirmation ready. To view the registration page, click here {insert link to registration page}.
  • Estimate of the Travel Costs. This is just an estimate of what the grant money would be used towards, including conference registration, airfare, and hotel.

Depending on the number of eligible candidates, each conference travel grant at IEEE BlackSeaCom 2024 will have a maximum value of US$425.00.

Non-Discrimination:

IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by IEEE policy and/or applicable laws. For more information on the IEEE policy visit here.

 

Apply for BlackSeaCom 2024 Student Travel Grant

IMPORTANT DATES

Application Deadline: 10 May 2024

Notification Date: 24 May 2024

QUESTIONS

Please address any questions to the Travel Grant Co-Chairs listed below with a mandatory title: IEEE BlackSeaCom 2024 Question: Your Last Name”.

Aryan Kaushik, University of Sussex, aryan.kaushik@sussex.ac.uk 

 

 

 

Patrons